cbs
CBS - Archive-IT
Purpose Software have developed an innovative batch report archiving module. The ‘CBS Archive-IT’ module extends the core CBS system and creates electronic file archives that save paper compared to more traditional methods of report archiving.
'CBS Archive-IT' helps you do your bit for the planet and reduces your administration.
Clients can instantly remove all those issues that one regularly associates with the generation of ‘hard copy’ batch reports. No need to worry about collecting reports from the printer or filing reports in date order. All batch reports will immediately be saved to disk as a PDF file and filed in the correct folder and batch order.
The automatic naming and storing process makes the retrieving of batch files quick and easy. Files can be browsed quickly or printed off as necessary. As with all CBS modules ‘CBS Archive-IT’ provides a great return on investment.
And there's more...
With any computer system involved in transactional processing, an audit trail of transactions such as invoices generated, cash payments made, goods ordered and received etc, are essential should a hardware failure occur, requiring a restoration of data from backup. Even with daily overnight back-ups, a hard disk failure towards the end of the working day means every single transaction since the last back-up will need to be re-entered to allow a full recovery from this disaster.
Traditionally, an audit trial of paper batch reports would be produced as printed documents. These would then need to be filed, stored and subsequently retrieved if required. All of these tasks are labour intensive and time consuming. CBS Archive-IT from Purpose Software automatically stores every batch report in an electronic format, as a PDF document, at the network location of your choice.
This represents a significant saving in time, space and ease of retrieval. Naturally, there are further savings in paper and printing costs with electronic archiving, compared to printed document archiving. These electronic batch reports are stored in folders and ordered by batch number.
With the increasing emphasis on reducing carbon footprints, many consumers are asking what their suppliers are doing to assist the planet. In fact, the social responsibility of a business organisation is often measured in these terms. Not only can users of the CBS Archive-IT product feel personally satisfied they are playing their part, such responsible behavior can often form the focus of a new marketing emphasis, as a way of distinguishing you from your competitors.
- On site consultancy and set-up to your own client view
- Helps the environment by saving paper
- Automatically files all batch reports on the system
- Reduces administration time
- Reduces need for office filing space
- Quick and easy report retrieval
Key benefits
To learn more or arrange a demo please email us at: enquiries@purposesoftware.co.uk or call us on: 01494 523111
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